Fee Schedule

The Archives Reading Room is open to the scholarly public. There is no fee for scheduling a research appointment or viewing records during an appointment. 

The Archives' services include photocopying and electronic reproduction of images and text. Permission for publication is available for one-time, non-exclusive use.

All services require pre-payment by credit card.

When publication is intended, an application for publication rights for any material quoted or reproduced from the PAFA Archives must be submitted to the Archivist in writing. 

Researchers wanting copies of documents for research purposes may request paper or digital copies to be made by the Museum Archives’ staff, or use their own digital device (camera, smartphone, tablet, etc.) to photograph documents provided no flash is used. Researchers who wish to use their own devices must first receive permission from a staff member. The Museum Archives reserves the right to refuse reproduction requests which may threaten the preservation of the documents.

Reproduction Fees:

  • Photocopies for research - $0.50 per page

Reproductions of objects in the Archives' collections may be licensed for personal, scholarly, or commercial uses. The fastest and most efficient way to submit requests for high-resolution images is to contact the archives via email (archives@pafa.org). Orders are processed in the order they are received, and staff makes every effort to respond promptly, but please allow up to five business days for a response.

The applicant must specify the title of the piece, author, publisher, intended print run and publication date. The fees and permission are granted for one-time, non-exclusive use. Additional printings such as electronic formats, international editions or book clubs, require further permissions and fees. The permission to publish is not effective until the applicant receives, signs, and returns the permission agreement.

Fee Schedule

(all fees subject to change without notice)

Fee schedule below lists one-time licensing fees per image based on usage and includes obtaining a high resolution TIFF file. The archives will issue a written licensing agreement restricting usage to requested project and will provide citations and credit lines. Written permission and additional licensing fees will be required for any re-use.

  Licensing Fee - Existing TIFF File* Licensing Fee - New Digitization
Individual only $50 $50
(one-time interior use in print and electronic editions, single-language, world rights)
Author Fee - Nonprofit Press     
Print run up to 1,500 $50 $50
Print run over 1,501 to 5,000 $100 $100

Author Fee - Commercial

Publisher Fee - Nonprofit and Governement Agency 

Print run up to 1,500 $100 $100
Print run 1,501 to 5,000 $150 $150
Print run  5,001 to 25,000 $200 $200

Publisher Fee - Trade and Textbook (including all auxillary editions)

Print run up to 1,500 $150 $150
Print run 1,501 to 5,000 $200 $250
Print run 5,001 to 25,000 $250 $300
Print run over 25,000 $450 $450
Book Cover Use    
Nonprofit/government agencies/self-published - print run up to 1,000 $150 $200
Nonprofit/government agenices/self-published - print run 1,001 to 15,000 $250 $300
Commercial publisher - print run up to 1,500 $350 $400
Commercial publisher - print run 1,501 to 5,000 $650 $700
Commercial publisher - print run over 5,000 $950 $1,000

Museum video/kiosk

Exhibition display less than 6 months

$150 $200
Exhibition display up to 1 year $250 $300

Exhibition display up to 5  years

$450 $500
Permanent display $750 $800

Free online streaming

$100 $150

Film Festival

$150 $200
Commercial streaming only $200 $250

All media excluding commercial television broadcast, theatrical & printed materials

$250 $300
All media excluding theatrical & printed materials $450 $500
All media including theatrical but excluding printed materials $750 $800
 All media (excluding theatrical and print materials) $200 $250
FEATURE FILMS/TV PROGRAMS (non-documentary) with all media excluding print materials    
Set dressing $250 $350
All other uses $850 $900


(fees are for one-time use in print and electronic editions)

Author fee $50 $100
Publisher fee $100 $150
Cover $150 $200
Print run up to 1,000 $100 $150
Print run 1,001 to 5,000 $150 $200
Print run over 5,000 $250 $300
Cover $350 $450
Print run up to 5,000 $250 $300
Print run 5,001 to 10,000 $350 $400
Print run over 10,000 $500 $550


(fees are for one-time use in print and electronic editions)

Up to 1/4 page $250 $250
Half page $350 $400
Full page $450 $500
Cover $750 $750
Individual (free access) $50 $100
Nonprofit/Government Agency (free access) $100 $150
Commercial Organization (free access) $150 $200
Any Fee-based/Subscription Website $250 $300
SOCIAL MEDIA (i.e. Instagram, Facebook, Twitter, etc.)    
(up to one month's use)    
Nonprofit/Government Agency $150 $200
Commercial Organization (Non-promotional) $200 $250
Commerical Organization (Promotional) $250 $300

*There is a $100 surcharge on top of fees posted to re-scan images already digitized to create larger files. Turnaround is 4 weeks.

Rush Service Surcharges on Top of Fees Above

(Not all items are available for expedited or rush service)

Existing Digital File
Regular delivery: within 2 business days.
Rush (same day delivery if order placed before 4:00pm EST): +$25 per image

New Digital File
Expedited (delivery within 2 weeks): +$50 per image (for individuals only); +$100 per image (for all others)

Digital files are sent via email and downloaded using PAFA's supplied link. 

Personal Use

Researchers may use, free of charge, copies of low-resolution images from the Digital Archives for non-commercial use, such as illustrating an essay, presentation, or for study. Each image must be accompanied by the proper credit line: [Title/Creator]/Pennsylvania Academy of the Fine Arts Archives. [Identifier #]. If the image will be posted online, please provide a direct link back to the digital item in the digital archives.

Remote Research Request is defined as research utilizing archival collections facilitated by Museum staff via mail, email, or telephone at the request of an outside party.

A flat fee of $30.00 is charged for any research requests requiring more than 15 minutes and under 1 hour to complete. Fee includes up to 10 black and white photocopies of archival materials for study purposes only. Additional photocopies are $0.50 per page. Supplying a photocopy is not an authorization to publish. All research requests requiring more than an hour are subject to an additional $20.00 per hour charge. All terms and fees are subject to change at any time. 

Service policies

  • Research services are limited to records in the archival collections of the Pennsylvania Academy of the Fine Arts. 
  • Monetary or time restrictions may be placed on a project by either the Museum or the requestor.
  • In addition to the time spent searching, you will be charged for time required for retrieving and returning items as well as time spent preparing the response.
  • You will be billed for search time even if the information or image requested is not found.
  • Remote Research Request fees do not grant the requester reproduction rights. Any digital photos, scans, or printouts of collection materials are provided under the provisions of “fair use” as described by United States copyright law, and are intended for scholarly or private use only. Reproduction, public display, or distribution of an image from the Museum's collection from any copy format (digital or print) via any medium requires the permission of the Museum and may carry with it additional fees.

For further information about fees and ordering high resolution images, please contact the archivist