Fee Schedule
The Archives Reading Room is open to the scholarly public. There is no fee for scheduling a research appointment or viewing records during an appointment.
The Archives' services include photocopying and electronic reproduction of images and text. Permission for publication is available for one-time, non-exclusive use.
All services require pre-payment by credit card.
When publication is intended, an application for publication rights for any material quoted or reproduced from the PAFA Archives must be submitted to the Archivist in writing.
Researchers wanting copies of documents for research purposes may request paper or digital copies to be made by the Museum Archives’ staff, or use their own digital device (camera, smartphone, tablet, etc.) to photograph documents provided no flash is used. Researchers who wish to use their own devices must first receive permission from a staff member. The Museum Archives reserves the right to refuse reproduction requests which may threaten the preservation of the documents.
Reproduction Fees:
- Photocopies for research - $0.50 per page
Reproductions of objects in the Archives' collections may be licensed for personal, scholarly, or commercial uses. The fastest and most efficient way to submit requests for high-resolution images is to contact the archives via email (archives@pafa.org). Orders are processed in the order they are received, and staff makes every effort to respond promptly, but please allow up to five business days for a response.
The applicant must specify the title of the piece, author, publisher, intended print run and publication date. The fees and permission are granted for one-time, non-exclusive use. Additional printings such as electronic formats, international editions or book clubs, require further permissions and fees. The permission to publish is not effective until the applicant receives, signs, and returns the permission agreement.
Fee Schedule
(all fees subject to change without notice)Fee schedule below lists one-time licensing fees per image based on usage and includes obtaining a high resolution TIFF file. The archives will issue a written licensing agreement restricting usage to requested project and will provide citations and credit lines. Written permission and additional licensing fees will be required for any re-use.
| Licensing Fee - Existing TIFF File* | Licensing Fee - New Digitization | |
| PERSONAL/RESEARCH USE | ||
| Individual only | $50 | $50 |
| BOOKS (one-time interior use in print and electronic editions, single-language, world rights) |
||
| Author Fee - Nonprofit Press | ||
| Print run up to 1,500 | $50 | $50 |
| Print run over 1,501 to 5,000 | $100 | $100 |
|
Author Fee - Commercial Publisher Fee - Nonprofit and Governement Agency |
||
| Print run up to 1,500 | $100 | $100 |
| Print run 1,501 to 5,000 | $150 | $150 |
| Print run 5,001 to 25,000 | $200 | $200 |
|
Publisher Fee - Trade and Textbook (including all auxillary editions) |
||
| Print run up to 1,500 | $150 | $150 |
| Print run 1,501 to 5,000 | $200 | $250 |
| Print run 5,001 to 25,000 | $250 | $300 |
| Print run over 25,000 | $450 | $450 |
| Book Cover Use | ||
| Nonprofit/government agencies/self-published - print run up to 1,000 | $150 | $200 |
| Nonprofit/government agenices/self-published - print run 1,001 to 15,000 | $250 | $300 |
| Commercial publisher - print run up to 1,500 | $350 | $400 |
| Commercial publisher - print run 1,501 to 5,000 | $650 | $700 |
| Commercial publisher - print run over 5,000 | $950 | $1,000 |
| EXHIBITIONS & PUBLIC DISPLAY: | ||
|
Museum video/kiosk Exhibition display less than 6 months |
$150 | $200 |
| Exhibition display up to 1 year | $250 | $300 |
|
Exhibition display up to 5 years |
$450 | $500 |
| Permanent display | $750 | $800 |
| DOCUMENTARIES: | ||
|
Free online streaming |
$100 | $150 |
|
Film Festival |
$150 | $200 |
| Commercial streaming only | $200 | $250 |
|
All media excluding commercial television broadcast, theatrical & printed materials |
$250 | $300 |
| All media excluding theatrical & printed materials | $450 | $500 |
| All media including theatrical but excluding printed materials | $750 | $800 |
| PSA's/TV TALK SHOWS/NEWSCASTS/LIVE TV PROGRAMS: | ||
| All media (excluding theatrical and print materials) | $200 | $250 |
| FEATURE FILMS/TV PROGRAMS (non-documentary) with all media excluding print materials | ||
| Set dressing | $250 | $350 |
| All other uses | $850 | $900 |
|
NONPROFIT JOURNALS: (fees are for one-time use in print and electronic editions) |
||
| Author fee | $50 | $100 |
| Publisher fee | $100 | $150 |
| Cover | $150 | $200 |
| NONPROFIT BROCHURES, PROGRAMMES, FLYERS, NEWSLETTERS, etc.: | ||
| Print run up to 1,000 | $100 | $150 |
| Print run 1,001 to 5,000 | $150 | $200 |
| Print run over 5,000 | $250 | $300 |
| Cover | $350 | $450 |
| COMMERCIAL BROCHURES, PROGRAMMES, FLYERS, NEWSLETTERS, etc. | ||
| Print run up to 5,000 | $250 | $300 |
| Print run 5,001 to 10,000 | $350 | $400 |
| Print run over 10,000 | $500 | $550 |
|
COMMERCIAL NEWSPAPERS & MAGAZINES: (fees are for one-time use in print and electronic editions) |
||
| Up to 1/4 page | $250 | $250 |
| Half page | $350 | $400 |
| Full page | $450 | $500 |
| Cover | $750 | $750 |
| ONLINE WEBSITE | ||
| Individual (free access) | $50 | $100 |
| Nonprofit/Government Agency (free access) | $100 | $150 |
| Commercial Organization (free access) | $150 | $200 |
| Any Fee-based/Subscription Website | $250 | $300 |
| SOCIAL MEDIA (i.e. Instagram, Facebook, Twitter, etc.) | ||
| (up to one month's use) | ||
| Nonprofit/Government Agency | $150 | $200 |
| Commercial Organization (Non-promotional) | $200 | $250 |
| Commerical Organization (Promotional) | $250 | $300 |
*There is a $100 surcharge on top of fees posted to re-scan images already digitized to create larger files. Turnaround is 4 weeks.
Rush Service Surcharges on Top of Fees Above
(Not all items are available for expedited or rush service)
Existing Digital File
Regular delivery: within 2 business days.
Rush (same day delivery if order placed before 4:00pm EST): +$25 per image
New Digital File
Expedited (delivery within 2 weeks): +$50 per image (for individuals only); +$100 per image (for all others)
Delivery
Digital files are sent via email and downloaded using PAFA's supplied link.
Personal Use
Researchers may use, free of charge, copies of low-resolution images from the Digital Archives for non-commercial use, such as illustrating an essay, presentation, or for study. Each image must be accompanied by the proper credit line: [Title/Creator]/Pennsylvania Academy of the Fine Arts Archives. [Identifier #]. If the image will be posted online, please provide a direct link back to the digital item in the digital archives.
Remote Research Request is defined as research utilizing archival collections facilitated by Museum staff via mail, email, or telephone at the request of an outside party.
A flat fee of $30.00 per hour is charged for any research requests requiring more than 15 minutes to complete. Fee includes up to 10 black and white photocopies of archival materials for study purposes only. Additional photocopies are $0.50 per page. Supplying a photocopy is not an authorization to publish. All terms and fees are subject to change at any time.
Service policies
- Research services are limited to records in the archival collections of the Pennsylvania Academy of the Fine Arts.
- Monetary or time restrictions may be placed on a project by either the Museum or the requestor.
- In addition to the time spent searching, you will be charged for time required for retrieving and returning items as well as time spent preparing the response.
- You will be billed for search time even if the information or image requested is not found.
- Remote Research Request fees do not grant the requester reproduction rights. Any digital photos, scans, or printouts of collection materials are provided under the provisions of “fair use” as described by United States copyright law, and are intended for scholarly or private use only. Reproduction, public display, or distribution of an image from the Museum's collection from any copy format (digital or print) via any medium requires the permission of the Museum and may carry with it additional fees.
For further information about fees and ordering high resolution images, please contact the archivist.
General Copyright Statement and Conditions of Use
The contents of this item is made publicly available by the archives, libraries, and museums for use in research, teaching, and private study. For these purposes, you may reproduce a single copy (print or download) of materials from this website without prior permission. Please use the following credit line: "[Title and date of image], courtesy [name of contributing repository], obtained from pafaarchives.org."
All items may be protected by the U.S. Copyright Law (Title 17, U.S.C.). Usage of some items may also be subject to additional restrictions imposed by the copyright owner and/or the owning institution. Thus transmission or reproduction of more than a single research or teaching copy of a protected item requires the permission of the copyright owner and/or the owning institution.
Please contact the owning institution for available information regarding copyright status of a particular digital item.
The nature of historical archival and manuscript collections often makes it difficult to determine the copyright status of an item. Whenever possible, PAFA and the owning institution provide available information about copyright owners and other restrictions in the catalog records, collection finding aids, and other metadata associated with digital items.
The owning institutions provide the aforementioned information as a service to aid users in determining the copyright status of an item. Ultimately, however, it is the user's responsibility to use an item according to the terms governing its use.
The owning institutions are eager to hear from any copyright owners who are not properly identified so that appropriate information may be provided to researchers and teachers in the future.
PHOTOCOPIES ARE PROVIDED FOR SCHOLARSHIP AND RESEARCH PURPOSES ONLY AND MAY NOT BE FURTHER REPRODUCED.
Supplying a photocopy is not an authorization to publish. When publication is intended, an application for publication rights for any material quoted or reproduced from the Museum Archives must be submitted to the Archivist in writing.
Conditions of Use
By their use of these digital items, users agree to follow these conditions of use:
- for purposes of research, teaching and private study, users may reproduce (print or download), in accordance with fair use, materials or link to materials from this website without prior permission, on the condition they give proper credit to the owning institution
- please use the following credit line: "[Title and date of image], courtesy [name of contributing repository], obtained from pafaarchives.org."
- materials may not be used for any commercial purpose without prior written permission from the copyright owner and owning institution
- materials may not be re-published in print or electronic form without prior written permission from the copyright owner and owning institution
- materials may not be mounted on an additional server for public use, or for use by a set of subscribers without prior written permission from the copyright owner and owning institution
The materials presented on this site include items that are in the public domain as well as materials for which the contributing institution has sought and received permission. Each item record includes a usage statement. To learn more about the rights status of an item, please contact the contributing institution.
PAFA would like to hear from anyone who believes that they are the rights owner of material found on the pafaarchives.org website for which they have not given permission and which is not covered by a limitation or exception in United States copyright law. If you have questions or wish to contest the use of materials currently available on the website, contact us in writing at archives@pafa.org. Please include your contact information and a description of the item(s) in question. Materials in question will be removed from public view while rights issues are being resolved.